August Membership Meeting Min.

Posted on August 18th, 2010 by DJ

August Membership Meeting.

• Motion to dispense with reading the meeting minutes. 2^nd. Passed
• Treasurer report
  • All bills paid in full
  • Checking account has $8571
  • CD account has $10,460
  • Drift/NocternoX made $650 in profit
  • Motion to accept. 2^nd. Passed
  • Old Business
    • RallyX
      • Club Car discussed
        • New Sites
    • Improvements to current courses
    • Bigger push to “get the word out”
• Drift
  • Crowd Control
  • Permanent Barriers
• Drift/AutoX Aug 14
  • Good Time had by all.
  • Hailey Committee
    • Hotel list is being formed: $85/ night
    • Campgrounds 6 miles East of Ketchum
    • Scout Troop is going to be doing a food stand. The money they make will go to their troop equipment.
    • EISCCA SummerFast Pre registration is up. www.eisccax.com
    • Need to change the meeting nights. Need to change the meeting place.
    • 2011 Board will start to form a Operations manual. Topics will range from event running to elections.
    • Mountain Home Events Pre-Event worker positions
      • Sat
        • Event master- Dave Thompson
        • Course Design- Darius Rementeria
        • Safety- Robert Lundbolm
• Sunday
  • Event master- Darrell McVey
  • Course Design- Mike Lundbolm
  • Safety- Darius Rementeria
  • Saturdays Sept. 4^th 3p.m. El Rancho lot. SRRSCCA/IMS Meet and Greet
    • BBQ/Car Show to introduce ourselves to the Mountain Home community
    • 2011 Board of Directors Nominations are open.
      • Email nominations to Carl
      • Carl is not accepting any nominations for himself
      • Nominations end at the September membership meeting
      • New Site Acquisition Committee
        • The new way that committee’s will work- group of 5 or 6 people working together and reporting to the board and the membership via the Forum.
        • The Plan
          • A list of ALL the possible locations will be compiled
          • Every possible will be contacted and attempts to find the deciding person/s will be made.
          • Site acquisition packets from the SCCA will be ordered. This info and info about our club will be formed into a “pitch packet”
          • Once the NSAC has made solid contacts a meeting will be set up.
          • The “pitch team” is a group of 3 high energy members with extensive backgrounds in Sales, Cold Calling, and proposing business plans to potential clients and upper management.
            • The Pitch team consists of Michelle Rementeria, Chris Pugh, and Chris Wold. This team will also help to form the pitch packet with the NSAC.
    • The List of possible sites will be updated with the outcome of the meeting. This information will be compiled and accessible to the general membership. The objections brought up by the site managers will be tracked and ideas and solutions will be put into place and more meetings will be set-up to attempt to gain access. This process will continue until the site management stops taking meetings to further the process. Those sites will be revisited annually just in an attempt to keep the contact list current, and build a relationship with the site.
    • The end goal here is to be able to do 21 events at 21 different sites in the area. Further then that the idea is to have running information that is tracked and worked on by a group of people with the end result being more event sites. No longer will someone saying “no” to our access be accepted as binding till the end of time. We are a part of a group (SCCA) that runs 6000+ event nationally per year. There is absolutely no reason that we cannot gain access to all of the possible sites.
    • If anyone is interested in participating in the NSAC please contact Darius Rementeria.
    • Motion to end meeting. 2^nd. passed

April 2010 Meeting Minutes

Posted on April 22nd, 2010 by admin

• Meeting called to order
• Jereb read meeting minutes
• Paul read treasurers report
• Old business discussion- Driver’s School, Parking of spectators along northside of Idaho Center, April 18th event
• RallyX #1 Discussion- Jereb Allen is Event Master, Dick Rockroar is safety and designed the course, Carl Somerton is safety
• May 8th Street Survival School- Carl Somerton is Event Master, Wilke Myers is Safety. Ray James has offered a projector, Bob Burwick will get a water truck.
• May 8th NocturnoX- Discussion of crowd control and limiting of random spectators in grid. Jereb Allen and Chris Pugh are the Event masters, DJ Rementeria is the Safety Steward, Brian McGaha or KP will design the course.
• Discussion of morning Tech workers… excessive workers doing tech leaves worker list short.
• Motion by Chris Pugh- Tech workers will be rewarded for their time with participation points and will be required to man a work station during the day. DJ Rementeria Second. Motion passed 5 to 1
• Discussion- New meeting location… Muggsy’s or Firehouse were proposed
• Motion by Wilke Myers- New membership meeting location will be Muggsy’s in Meridian. Chris Pugh Second. Motion passed- Unanimous
• Discussion of splitting IMS run group to ensure equal split amongst workers.
• Art Brown did not win the $33 snake pot, he was not in attendance.
• Meeting adjourned

March 2010 Meeting Minutes

Posted on April 22nd, 2010 by admin

• Carl calls meeting to order
• February Meeting Minutes read by Jereb
• Discussion- Tech Day and Trailer Clean
• Board thanks Leo Brandt for his work on the new timing system
• Motion by Jeff Mcvey- Club to purchase new label printer for better quality barcodes. Jereb Allen Second. Motion Passed- Unanimous
• Leo Brandt named head of timing operations
• Lynn Proctor has been accepted as the new Activities Director
• Scott Niewart will replace Jonathan Wright as the Tech Chief per Carl Somerton
• Discussion- RallyX schedule
• September 12th & 13th events have been confirmed
• Discussion- Driver’s School
• Motion by Jereb Allen- Club will construct a Crows Nest atop the timing trailer for speakers, banners, and select use by authorized members. Bob Roark Second. Motion passed-Unanimous
• Discussion- Drift Event, We will host a Drift School August 14th prior to NocturnoX if the minimum participant sign up.
• Frederick Fitts Jr would have won the $17 snake pot but he was not in attendance.
• Meeting called to an end

February 2010 Meeting Minutes

Posted on April 22nd, 2010 by admin

• Carl calls meeting to order
• Paul gives treasurers report
• Old business discussion- Timing System
• Old business discussion- Website
• Old business discussion- Schedule
• Motion by Jereb Allen- Membership to accept proposed schedule as read. Darryl McVey Second. Motion passes- Unanimous
• Discussion- IMS Class (Rules Change)
• Motion by DJ Rementeria- Club to recognize proposed changes to IMS class. Jereb Allen Second. Motion passes- Unanimous
• Discussion of Annual Tech program
• Motion by Chris Pugh- Club to initiate Annual Tech for select members. Bob roark Second. Motion passes- Unanimous
• Jereb Allen proposed the changes to the Novice program.
• Motion by Chris Pugh- Club to recognize Novice Chair as full day work assignment- also slight changes to event operation. DJ Rementeria Second. Motion passes- Unanimous
• Carl announces Brian McGaha’s position as Activities Director is now open, May 7th cut-off for applicants.
• Discussion to appoint Tech Chief to be in charge of Annual Tech program.
• Motion by DJ Rementeria- Jonathan Wright to be Tech Chief. Chris Pugh Second. Carl Somerton accepts Jonathan Wright as Tech Chief
• Discussion- March 14th Event- EM is Chris Pugh, Safety and Course Design is DJ rementeria
• Darryl McVey wins $47 in Snake Pot
• Meeting called to an end

Nov 09 Membership Meeting Minutes

Posted on November 19th, 2009 by admin

Meeting was called to order at 7pm- all board members were in attendance.

• Paul Owen read the Treasurer’s report.
• Membership discussed trophy options for the 2009 winners. Discussion followed.
• Moton by Chris Pugh: All trophy winners will receive a plaque containing a picture of their car from Chris Wold, their name, place, class and trophy year. Champion winners will receive an additional jacket. The motion was seconded by Bob Roark. No Discussion. Carl Somerton called for a vote. Motion was passed unanimously.
• Floor was opened up to discuss Nov 8th event. Discussion followed.
• Timing team reported on their accomplishments. Bar coding system has been completed. It was discovered SRRSCCA already owns Ax-ware therefore an upgrade will be purchased rather than a complete system. Possible addition features were discussed including a live results update to web, a live web-cam feed to the sight, and the possibility of having runs timed with a split. The team also discussed purchasing new timing heads as the current heads belong to the hill climb association.
• The official web-site is being changed to WWW.SRRSCCA.COM to facilitate new options and features. The old sight will be shut down once the new sight is 100% operational.
• Discussion started concerning the Awards Banquet.
• Motion by Brian Mcgaha: A 2 person volunteer committee shall be formed to locate and book a suitable location for the Awards Banquet. Robert Lundbohm seconded. Discussion followed. Carl called for a vote. Motion was passed unanimously.  Genia and Guy Pumpelly volunteered.
• Motion by Jereb Allen: Form a committee to research options for improving our public announcing system. This is to include the addition of an FM transmitter for short range broadcast. DJ Rementeria seconded. Discussion followed. Carl called for a vote. Motion was passed unanimously. Jereb Allen volunteered to chair commitee with Austin Schmitz and Mike Lundbohm.
• Neal Stanley proposed Safety Stewards should wear some sort of identifying vest during events as they are ultimately resposible for event safety. Discussion followed.
• KP proposed a re-work of the current SRRSCCA by-laws. A first draft has been formed and was made available at the meeting. Discussion followed. The draft will be reviewed and re-vamped by the board. Once a final draft is agreed upon it will be made available to the entire membership via U.S.P.S.
• Snake Pot- Scott Troyer’s name was drawn to win 21$ however he was not in attendance.
• Motion by Chris Pugh: Adjorn Meeting. Seconded by Jereb Allen. Carl called for a vote. Motion passed unanimously and the meeting was adjourned.

-Recorded by Jereb Allen, SRRSCCA Secretary